Correcting an omission from approved minutes

  • 23 Jan 2017 2:23 PM
    Message # 4564552

    At the 2014 annual meeting of an organization, a bylaws change was brought forward for approval. Notice had been properly given, motion was made, seconded and unanimously approved. The actual text of the bylaws change was inadvertently omitted from the annual meeting minutes, the omission was not noted and the minutes approved at the 2015 annual meeting. The omission was just now noted so the question comes up as to how do we reflect in the written history (minutes) of the organization the text of the bylaws change? My first thought was to have it entered into the record of the 2017 annual meeting as a report from the Policy Committee, but I was just wondering if there was a better way to do this. Thank you for your thoughts and suggestions! 

  • 23 Jan 2017 10:09 PM
    Reply # 4565076 on 4564552
    Lawrence Cisar (Administrator)

    Use Amend Something Previously Adopted. RONR pp. 305-310, AIPSC pp. 40-41.

  • 24 Jan 2017 8:57 AM
    Reply # 4565995 on 4564552

    Forgot about that motion. That will take care of it - thank you very much! 

  • 28 May 2019 4:06 PM
    Reply # 7481091 on 4564552
    Anonymous
    Charles Otte wrote:

    At the 2014 annual meeting of an organization, a bylaws change was brought forward for approval. Notice had been properly given, motion was made, seconded and unanimously approved. The actual text of the bylaws change was inadvertently omitted from the annual meeting minutes, the omission was not noted and the minutes approved at the 2015 annual meeting. The omission was just now noted so the question comes up as to how do we reflect in the written history (minutes) of the organization the text of the bylaws change? My first thought was to have it entered into the record of the 2017 annual meeting as a report from the Policy Committee, but I was just wondering if there was a better way to do this. Thank you for your thoughts and suggestions! 


  • 29 May 2019 1:45 AM
    Reply # 7488031 on 4564552
    Lawrence Cisar (Administrator)

    Easiest is to use Amend Something Previously Adopted and amend the minutes of the meeting at which the bylaw change was made.

  • 29 May 2019 7:47 PM
    Reply # 7495041 on 4564552

    Larry, I'm glad that your answer is the same as it was in 2017 because it looks like someone just coped the exact same question :-)

  • 31 May 2019 5:31 PM
    Reply # 7533885 on 4564552
    Lawrence Cisar (Administrator)

    Actually, the computer was playing games as the original post did not pop up until I answered the repost.

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